Health & Safety Policy

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General Statement of Policy, Duties & Responsibilities 1.1 Policy Statement MyWeekdays recognises and accepts its health and safety duties for providing a safe and healthy working environment (as far as is reasonably practicable) for all its workers (paid or volunteer) and other visitors to its premises under the Health and Safety at Work Act 1974, the Fire Precautions (Workplace) Regulations 1997, the Management of Health and Safety at Work Regulations 1999, other relevant legislation and common law duties of care. Throughout this Statement, terms such as “staff”, “workers”, “employees”, include both paid and volunteer workers. It is the policy of the Group/Organisation to promote the health and safety of the committee members, volunteers, staff and of all visitors to the Groups/Organisation’s premises (“the Premises”) and to that intent to:

· Take all reasonably practicable steps to safeguard the health, safety and welfare of all personnel on the premises; · Provide adequate working conditions with proper facilities to safeguard the health and safety of personnel and to ensure that any work which is undertaken produces no unnecessary risk to health or safety.

· Encourage persons on the premises to co-operate with the Organisation in all safety matter, in the identification of hazards which may exist and in the reporting of any condition which may appear dangerous or unsatisfactory.

· Ensure the provision and maintenance of plant, equipment and systems of work that are safe.

· Maintain safe arrangements for the use, handling, storage and transport of articles and substances.

· Provide sufficient information, instruction, training and supervision to enable everyone to avoid hazards and contribute to their own safety and health.

· Provide specific information, instruction, training and supervision to personnel who have particular health and safety responsibilities (e.g., a person appointed as a Health and Safety Officer or Representative);

· Make, as reasonably practicable, safe arrangements for protection against any risk to health and safety of the general public or other persons that may arise for the Groups/Organisation’s activities.

· Make suitable and sufficient assessment of the risks to the health and safety of employees and of persons not in the employment of the Groups/Organisation arising out of or in connection with the Groups/Organisation’s activities.

· Make specific assessment of risks in respect of new or expectant mothers and young people under the age of eighteen.

· Provide information to other employers of any risks to which those employer’s workers on the Groups/Organisation’s premises may be exposed. This policy statement and/or the procedures for its implementation may be altered at any time by the Groups/Organisation’s Management Committee (“the Committee”). The statement and the procedures are to be reviewed in the (autumn) of each year by the Health and Safety Sub-committee or by other persons appointed by the Committee. A report on the review, with any other proposals for amendment to the statement of procedures, is to be made to the next following ordinary meeting of the Management Committee.

Arrangement and Procedures the Health and Safety Officer, nominated by the Management Committee, is responsible for ensuring that the safety policy is carried out and that responsibilities for safety, health and welfare are properly assigned and accepted at all levels. His/her details and contact number will be displayed at Weekdays headquarters. 3.1 First Aid and Accident Reporting 3.2 Fire Drills and Evacuation Procedures 3.1.1 First Aid

· The current First Aider(s) for the premises is/are displayed (on the Notice Board in the Reception Area).

· First Aid Boxes are provided in the following location(s): i) Reception (example) ii) Kitchen (example) 3.1.2 Accidents

· In the event of an injury or illness, call for a member of staff or ring for an ambulance directly. To call an ambulance – dial 999 and ask for “ambulance”.

· All accidents must be reported to the Health and Safety Officer or another member of staff on duty immediately or as soon as practicable.

· All accidents must be entered on an accident form, available from the reception desk. The procedures for “notifiable” accidents as shown in Appendix A below must be followed.

· The Health and Safety Officer will investigate incidents and accidents, writing a detailed report for the Organisation’s Management Committee to consider the actions necessary to prevent recurrence. 3.3 Fire Drills and Evacuation Procedures 3.2.1 Fire Drills

· All workers and volunteers must know the fire procedures, position of fire appliances and escape routes.

· The fire alarm points, fire exits, and emergency lighting system will be tested by The Fire Officer/Health and Safety Officer during the first week of each month and entered in the logbook provided.

· The Fire Officer will arrange for Fire Drills and Fire Prevention Checks (see Appendix C below) to be carried out at least once every three months and entered in the logbook. In addition, these Drills will be carried out at different times and on different days, so that all users/hirers know the procedures.

· The last person securing the premises will ensure Fire Prevention Close Down Checks are made of all parts of the premises at the end of a session (See Appendix C). 3.2.2 in the event of Fire · Persons discovering a fire should sound the nearest alarm.

· The first duty of all workers is to evacuate all people from the building by the nearest exit immediately the fire is discovered; · All persons must evacuate the building and, where possible without personal risk, leave all doors and windows closed.

· No-one should leave the assembly point without the permission of a member of staff; · If any fire occurs, however minor, the Fire Brigade must be called immediately by dialling 999 and asking for “Fire”; · When the Fire Brigade arrives advise whether all persons are accounted for and location of fire. 3.2.3 Bomb Warnings · If you receive a warning try to find out from the caller: i) The approximate location of the bomb and likely time of detonation; ii) Whether the police and fire brigade have been notified; iii) Try to RECORD EXACTLY WHAT IS SAID: · Notify the Police immediately on 999; · DO NOT SOUND THE FIRE ALARM but evacuate the building taking into consideration any information form the bomb warning.

· Hirers/users must be aware of the Health and Safety Policy; · Emergency lights in the areas used must be kept illuminated; · Advise the representative of the Management Committee of any defects or concerns regarding the facilities, eg uncleanness, refrigeration operation, cracked food preparation surfaces. 3.2.5 Cleaning Materials, General Machinery and High-Risk Areas

· All portable machinery must be switched off and unplugged when not in use.

· Wandering cables are a hazard; use with caution and safety in mind.

· Slippery floors and dangerous; use warning signs.

· Use protective clothing and equipment provided and as instructed on machinery/equipment/material. It is the duty of a worker to report any loss of or defect in protective clothing or equipment. 3.2.6 General

· All thoroughfares, exits and gates must be always left clear.

· Corridors and fire exits must not be blocked by furniture or equipment.

· Vehicles must not be parked near to the building to cause any obstruction or hazard.

· Hazards or suspected hazards or other health and safety matters should be reported to the Health and Safety Officer or the staff member on duty immediately or as soon as practicable, so that action can be taken. If the hazard is of a serious nature, immediate action must be taken to protect or clear the area to prevent injury to staff or other users.

DISPLAY SCREEN EQUIPMENT 1. Who is a Display Screen User? The regulations are for the protections of workers (including self-employed workers and volunteers) who habitually use display screen equipment for a significant part of their normal work.

In some cases it will be clear that the use of Display Screen Equipment is more or less continuous on most days and the individual concerned should be regarded as users. Where use is less continuous, ‘user’ status would apply if most or all of the following criteria are met:

The individual depends on the use of display screen equipment to do the job, as alternative means are not readily available for achieving the same results. o The individual has no discretion as to the use or non-use of the display screen equipment o The individual needs significant training and/or particular skills in the use of display screen equipment to do the job o The individual uses display screen equipment in this way more or less daily o Fast transfer of information between the user and the screen is an important requirement of the job o The performance requirements of the system demand high levels of attention and concentration by the user; for example where the consequences of error may be critical.